Abstract submission

Instructions

1. Check your JACoW account

All primary authors must own an account within the JACoW Repository, prior to submitting an abstract.
If you are unsure whether you already have a JACoW account, please check and search for your name in the Central Repository; follow the instructions and eventually create an account.
Detailed instructions are available at the IPAC official documentation website.

Before submitting an abstract we suggest that all authors check their personal data in the Central Repository. It is important that all data like, for example, email address and main affiliation are up-to-date. They will be used in the Indico system for the authors list in contributions and to produce the abstracts booklet and the final proceedings to be published on JACoW. Please ensure that this data is correct at all stages. Do this by clicking on the “Modify Your Profile” link.

2. Login to the IPAC’23 Indico system

Now that you have a JACoW account use to login to the IPAC’23 Indico.

3. Submit your abstract

Submit your abstract(s) by clicking on the “Submit new abstract” link and following the instructions available at the documentation site.

4. Special instructions for the form

Abstract Title

Enter the title of the abstract using initial capital letters. For example: “This is a Paper Title in Initial Capital Letters”.

Abstract Content

Text should not exceed 1200 characters. Use one or more asterisks (*, **, etc.) to indicate footnotes to be entered in the footnotes field (see below).

Special Characters: Authors are requested to avoid using Greek symbols, superscripts or subscripts, LaTeX, MarkDown etc. while submitting the abstract. Please enter a text-only abstract here.

Footnotes/Funding Agency

Footnotes may not exceed 200 characters, so be judicious and concise in your use of references. Enter footnotes, or publications referenced by the asterisks in the Abstract Text field with a carriage return after each. Enter funding agency information in this field. This field should not be used to request sponsorship at the conference.

Contribution Type

Only poster presentations can be submitted for IPAC’23. The Scientific Programme Committee will select a number of abstracts to be presented as oral contributions.

Classification of Abstracts (tracks)

All contributions are grouped by Main and Sub Classification. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference programme. A description of the scope of the classifications is provided to help authors with this task (see the Main and Sub Classifications section).

Entry of Co-authors

Please follow the dedicated instructions and screenshots to correctly enter all your co-authors.

It is assumed that the submitting author would present a paper for oral presentation if selected. The names of submitting authors/persons who will make oral presentations need to appear first in the list of authors in the programme and author index of the proceedings. If a person other than the submitting author would present the paper, this should be indicated on this page.

Should a paper be selected for poster presentation, the role Speaker will identify the person that will present the poster during the poster session.

The roles thus assigned are used to generate the sort order for authors in the table of contents. The names of primary/submitting authors should appear first in the list of authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order.

It is important to remember to enter all co-authors. Failure to do so means they will be excluded from the author index in the conference programme booklet and in the proceedings.

Notification of Acceptance

Right after submission the main author/submitter only will receive an automatic email from the system acknowledging the reception of the abstract.

Notification of the acceptance of contributions for presentation at the Conference will be sent via email in late January 2023.

Abstract withdrawal

Authors can withdraw abstracts independently until they are accepted as contributions in the program. If you need to withdraw your contribution after that time, please contact the IPAC’23 scientific secretariat specifying your abstract title and ID.

Support

Please contact the IPAC’23 scientific secretariat if you have difficulty in submitting and managing your abstracts.