Article 5 of the Regulation (EU) 2016/679 of the European Parliament and of the Council “on the protection of natural persons with regard to the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation)”, hereinafter (GDPR) sets out that any processing of personal data must be carried out according to the principles of lawfulness, fairness and transparency.
Your personal data shall be collected, used and processed following the principles above and therefore the processing shall have specific, explicit and lawful purposes.
The personal data shall be:
The information in this document, provided pursuant to articles 12, 13, from 15 to 22 and 34 of the GDPR, concerns the rights of the data subject, more specifically the “transparent information, communication and modalities for the exercise of the rights of the data subject”.
According to the GDPR, ‘processing’ means “any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction”.
Your personal data (name, surname, email address) are required for:
Videos and photos taken during IPAC’23 might be published in the proceedings and for promotional activities regarding the scientific research.
This notice may be subject to amendments or integrations, of which you shall be informed.
The provision of your personal data is required in order to:
A denial to provide such information or a failure to consent to the processing phases shall prevent your possibility to participate in the conference in either active (author/presenter) or passive (attendee) way.
Your personal data, subject to processing for the purposes above, shall be transmitted to the following data controller, also involved in IPAC’23 conference organisation and management activities:
Data processing shall be carried out in compliance with the GDPR prescriptions, with special reference to Articles 32 “Security of processing”, 33 “Notification of a personal data breach to the supervisory authority” and 34 “Communication of a personal data breach to the data subject”.
Admission to the conference venue shall be permitted by means of a temporary non- transferable badge assigned to the attendee.
Processing operations shall be carried out by authorised subjects, constantly identified, suitably trained and informed on the obligations under the GDPR.
Processing shall be carried out using computer, telematic and electronic systems, which may or may not be connected to the Internet, or using paper supports according to logics closely connected to the purposes declared.
In addition, processing may be carried out using video surveillance systems, installed for the purposes of workplace safety and protection of the corporate assets, according to the provisions of art. 4 of Law no. 300 of 20 May 1970 (Workers’ Statute) as amended by art. 23 of Legislative Decree no. 151 of 14 September 2015 (Jobs Act) and the Regulation on the subject of video surveillance dated 8 April 2010, issued by the Italian Data Protection Authority.
In any case, the processing operations shall be carried out in such a way as to guarantee the security, confidentiality and availability of the data, according to principles of
correctness, lawfulness and transparency, aimed at protecting the fundamental rights and freedoms of natural persons.
If data subjects would access the Elettra facilities in relation to the purposes above, their personal data will be processed also by personal recognition and identification by means of a valid identification document by the porter and security service operators.
The website of the IPAC’23 conference uses session cookies, which are required for users to navigate the website appropriately and safely. Session cookies created do not affect users’ privacy during their browsing experience on our website, as they do not entail processing their personal identification data. Session cookies are not permanently stored and indeed cancelled when the connection is terminated.
The Data Controller is:
Elettra – Sincrotrone Trieste S.C.p.A. with headquarters in Strada Statale 14 km 163,5 in Area Science Park – 34149, Basovizza – Trieste, in the person of the President and CEO Prof. Alfonso Franciosi
Tel. +39 040 37581 – Fax +39 040 9380902
The Data Protection Officer (DPO) appointed by Elettra can be reached using the following contacts:
Further information available at the following address:
The personal data shall be kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed.
In relation to his or her personal data, the data subject may exercise the following rights:
If required, the controller shall provide a copy of the personal data undergoing processing, on condition that such copy does not prejudice the rights and freedoms of third parties.
Elettra – Sincrotrone Trieste S.C.p.A.
President and CEO
Prof. Alfonso Franciosi