Registration

IPAC'23 is an in-person event

We strongly believe that IPAC is an extraordinary opportunity for the entire community of accelerator experts allowing, in particular, the younger generation to meet the more experienced scientists and engineers, as well as industry to showcase their most recent achievements in technological tools for particle accelerators. This is fully achieved only through direct interpersonal relationships, which we shall try to foster as well as we can during and also alongside the scientific programme with several social opportunities.

Due to the ongoing conflict in Ukraine, IPAC’23 is unable to accept any registrations from any organisations based in Russia or Belarus. This applies to both individual and exhibitor registration. Individuals may check if they are eligible for participation with IUPAP affiliation at https://iupap.org/wp-content/uploads/2022/07/use_iupap_affiliation_at_conferences.pdf

Registration feesEarly bird 
from October 21, 2022 to February 27, 2023
Full fee*
from February 28, to May 7 2023
EPS member
725,00 EUR
950,00 EUR 
Non member850,00 EUR
950,00 EUR
Student
475,00 EUR
Accompanying person
full social program
320,00 EUR
Accompanying person conference banquet only
150,00 EUR
Exhibitor extra pass
850,00 EUR

The above mentioned fees includes VAT 22%.

(*) important note

Full registrations can be purchased with bank transfer till April 28, 2023.
After April 28, only registration by credit card will be accepted till the beginning of the conference. Onsite registrations are not envisaged.

The fees include

(*) important note

IPAC’23 is a sustainable event, designed and organized to minimize the impact on the environment and waste

We kindly ask you to be active part of this vision!
Flag IPAC’23 social events to confirm your participation (and your companion’s, if any).
Organizers will not reserve your seat unless all items are properly flagged. 

If you are not sure yet about your attendance, take your time till February 27, 2023.
Reminders will be sent to registrants who have selected no social events.

Accompanying Persons​

Accompanying persons can register at two different fees

Full social program - what's included?
  • welcome reception on Sunday, May 7, 2023
  • conference reception on Tuesday, May 9, 2023
  • banquet dinner on Thursday, May 11, 2023
Cost

320,00 EUR

Conference banquet only - what's in it?

Attendance only to the Conference banquet on Thursday, May 11, 2023.

Cost

150,00 EUR

We kindly ask you to actively select the events your accompanying person is registering to.
Social events will be granted on a first-come-first-served basis.

Organizers will not reserve your seat unless all items are properly flagged. 

Please advise the organiser if you are planning to bring children to the evening events.

Once you have completed your registration process, you will receive a confirmation email from registration@ipac23.org summarizing all the items selected.
Should you not receive it, please check your spam box or contact the Registration Secretariat. 
Please do not register again.

Your invoice will be available in your user area.
Invoices will be issued by the Organizing Secretariat once the payment is received

THE OFFICE SRL
Via San Nicolò 14
34121 Trieste (Italy)
Fiscal Code/VAT IT00636740326
SDI – M5UXCR1 

Please provide correct invoicing details. 

Should you have any doubt about invoicing details, please contact the Organizing Secretariat registration@ipac23.org 

Should you need any assistance or the invoice prior the payment, please contact the Organizing Secretariat registration@ipac23.org

Any request to change data on invoices already issued will be charged 40,00 EUR + VAT.

Please do not register again.

Cancellations are accepted by e-mail only to the Registration Secretariat

Deadlines

Charges

Until March 7, 2023

20% of registration fee for administrative charges

After March 7, 2023

100% of registration fee (no refund)

Refunds will be settled within 6 weeks after the end of the conference by credit card or bank transfer, depending on the original payment method.

Please note that THE OFFICE will never ask a third party to retrieve financial or credit card information from a registrant without prior direct personal-arrangement between a registrant and THE OFFICE staff member.

*** Please do not hesitate to contact: registration@ipac23.org if you have any concern or question.

Se sei un dipendente della Pubblica Amministrazione e non è previsto il rimborso della quota pagata con carta di credito, segui queste brevi istruzioni in fase di registrazione

  • Nella sezione relativa ai dati fatturazione, inserisci i tuoi dati personali (non verranno usati per emettere la fattura ma inserendoli potrai procedere all’iscrizione)
  • Seleziona bank transfer come metodo di pagamento
  • Clicca su “proceed” per finalizzare
    Riceverai una email che riepiloga i servizi scelti e l’importo da pagare, incluso IVA
  • Contatta la Segreteria Organizzativa registration@ipac23.org entro 5 giorni dalla registrazione per fornire i dettagli corretti di fatturazione (se non li hai, rivolgiti alla tua Amministrazione).

La Segreteria Organizzativa emetterà una fattura anticipata che dovrà essere saldata nei termini indicati con bonifico bancario.

Se non dovessimo ricevere i dati corretti entro i termini indicati, ti verrà richiesto di provvedere personalmente al pagamento della quota di iscrizione.

We strongly believe that IPAC is an extraordinary opportunity for the entire community of accelerator experts allowing, in particular, the younger generation to meet the more experienced scientists and engineers, as well as industry to showcase their most recent achievements in technological tools for particle accelerators. This is fully achieved only through direct interpersonal relationships, which we shall try to foster as well as we can during and also alongside the scientific programme with several social opportunities.

Only in case of truly unforeseen circumstances we shall consider broadcasting the event for limited remote participation.

Lunch boxes

Lunches are not included in the registration fee.

IPAC’23 has planned for you Lunch boxes to be purchased in advanced for the days of the conference, directly upon your registration.

These boxes can be purchased on the registration form till March 31, 2023.

How much is it?

18,30 EUR

What's in it?
  • 1 main course
  • 1 salad
  • 1 dessert
  • water

Should you prefer to enjoy some local restaurants or bars, ask us at the registration desk! We will share with you suggestions about lunch in Venice Lido!

Water Passes

Transportation in Venice, which is built on water, is different from most cities and very expensive.
Venice has no ground transportation, only waterbuses. Lido has ground transportation (buses, cars and bicycles), but the routes do not go beyond the limits of the island.

Participants and their companions can purchase the Event Pass at a discounted rate upon their registration procedures, which can be used on the days of IPAC’23.

The Event Pass can be used on any public transportation belonging to ACTV and within Venice, namely:

ACTV waterbuses in

  • Venice,
  • Lido
  • main islands

ACTV buses on main land in Mestre, Marghera and tram.

not included: all transport lines from /to Venice Marco Polo airport (lines 16, 19, 21, Casinò lines and Alilaguna)

These passes will be available on the registration form till February 27, 2023. Further instructions on their activation will be sent via email later on.

8 - day pass

valid from May, 6 to 13, 2022

How much is it

55,00 EUR